Privacy Policy

Newsletter signup

When you subscribe to event alerts we collect your email address. We use this to send you a weekly digest of new and upcoming investigator events. The lawful basis for processing is consent. You can withdraw consent at any time by clicking the unsubscribe link in any email or by contacting us directly.

Event submission

When you submit an event for listing we collect your name, contact email address, and the event details you provide. We use this information to review and publish your listing and to contact you about that submission. The lawful basis is legitimate interests (operating the calendar) and, where applicable, performance of a contract.

Advertiser and partner enquiries

When you complete the advertiser or partner enquiry form we collect your name, email address, organisation, and any details you choose to include. We use this to respond to your enquiry and assess whether a commercial relationship is appropriate. The lawful basis is legitimate interests.

User accounts and profiles

When you create an account we collect your name, email address, and password (stored securely via hashing). You may optionally provide additional profile information including your location, firm name, specialisation, bio, and avatar. If you sign in via Google or LinkedIn, we receive your name, email, and profile photo from those services. This data is used to operate your account and display your public profile. The lawful basis is contract performance (providing the service you signed up for) and legitimate interests.

Messaging

When you send messages to other users through the Platform, the content of those messages is stored in our database and is accessible to the sender and recipient. We do not read or monitor private messages except when reviewing a report submitted by a participant in the conversation. The lawful basis is contract performance.

Community posts and forum content

Content you post in public areas of the Platform (forum discussions, assistance requests, comments) is visible to all users and is stored in our database. The lawful basis is contract performance and legitimate interests (operating the community features).

Association membership and badges

If you are verified as a member of a partner association, we store your association membership status as provided by the association. This information is displayed on your public profile via a Verified Association Badge. The lawful basis is legitimate interests (operating the badge system) and, where applicable, consent provided via the partner association.

Reports and moderation

When you report another user or piece of content, we collect the details of your report and may retain related content for moderation and enforcement purposes. Reporter identity is kept confidential from the reported user. The lawful basis is legitimate interests (maintaining platform safety).

Terms of Service acceptance

We record the date and time you accepted our Terms of Service and Community Guidelines. This is retained for legal compliance purposes.

Service providers

We share data with service providers who support the operation of this site, including database hosting (Supabase), email delivery, and authentication services. These providers are bound by data processing agreements and are not permitted to use your data for their own purposes.

Partner associations

We may share anonymised, aggregated data with partner associations (such as the number of users in a region or interest in particular event types). We do not share individual user data with associations without your consent, except to confirm badge eligibility when you have opted into the badge verification process.

Other users

Information you include in your public profile, forum posts, and community content is visible to other registered users and, depending on your privacy settings, to the public. Private messages are visible only to the sender and recipient.

Legal requirements

We may disclose personal data if required by law, regulation, or legal process, or if we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.